VENUE SPEC SHEET
Thank you for inquiring about City Roots farm for your event. Below is some basic information on the venue that will assist you in planning your event. If, after reading through this information, you feel that City Roots is the right setting for your wedding day, please contact us to set up a site visit!
GETTING TO THE FARM
We are located minutes from downtown Columbia, Directions to City Roots are available here.
City Roots can accommodate weddings of up to 275 guests seated and 400 unseated.
Most couples elect to hold their ceremony on the farm itself. Depending on the size of your party, and the configuration of your reception, there are a number of options for your ceremony, seated and standing.
Receptions can take place in the Arbor area or in the Pavilion.
The Pavilion is a 96-by-24-foot structure with lighting and ceiling fans, and can comfortably accommodate up to 275 guests for a cocktail reception with a bar, seated dinner with buffet or table service, and dancing with a DJ or small band.
The Arbor is a trellised, 16-by-12 foot structure and can comfortably accommodate an intimate, seated dinner of up to 24 people with table service, or serve as a covered food station and/or bar. The surrounding outdoor space can accommodate additional seating and food and drink stations. Adjacent to the Arbor is the Barn, which has a porch where dancing with a small band/ DJ can be placed.
City Roots will have one facilities manager on site during your event to ensure the evening progresses smoothly, and can help greet guests and direct them to the ceremony. Oversight of and physical set up and breakdown is the responsibility of the renter. Over 200 guests requires additional staff at renters expense.
DURATION OF EVENT
Weddings at City Roots may begin at any time, and last five hours, ending no later than midnight. We are happy to extend an event for longer than the typical five hours, for a fee of $200 per additional hour, and we do ask that all guests exit the premises no later than midnight, regardless of start time. This window is exclusive of set-up and breakdown time: our space is accessible to you and your vendors for five hours before your event begins, to load in and set up, and for another two hours after it ends, for breakdown and load-out. (see addendum)
On weekends, our rental fee is $1500 for ceremony and reception and $750 for Ceremony only for weddings of 50 or fewer guests, and $2500 ceremony and reception and $1500 for Ceremony only for over 50 guests. There are no additional or “hidden” charges beyond those listed on this sheet, and that fee includes full access to our facilities, as listed below. Additional equipment is available to rent.
City Roots’ Pavilion is a 96-by-24-foot structure covered, open-sided wooden structure with ceiling fans.
16-by-12 foot, trellised arbor for intimate dining or covered buffet area located adjacent to the Barn
Modeled after an old tobacco barn, the Barn is a signature structure on the farm, with a back porch opening to the Arbor area. One Bathroom is here.
The Pavilion and Arbor structures are strung with Edison-style bulbs, and fitted with low-wattage spotlights, which cast a warm glow and create an atmospheric ambience for your event.
Parking is available in the driveway, in the paved parking lot adjacent to the farm, and along the road in the front of the venue. Overnight parking is not permitted.
One bathroom is located in the Barn. For over 75 guests, Port-a-Potties must be rented.
Smoking is absolutely prohibited outside of marked designated smoking areas.
City Roots’ partner, Farm to Table Event Co, is our preferred, full service caterer. Their menus incorporate local, sustainably raised products, including some of the crops grown right on the farm. By working with Farm to Table Event Co, you’ll receive a 15% discount on the rental fee.
Our preferred rental company is Party Reflections.
INCLUDED RENTAL EQUIPMENT
A number of folding tables are available at no extra charge.
· 2 six-foot long tables
· 10 eight-foot long tables
· 1 ten-foot long high buffet table on rolling casters
ADDITIONAL RENTAL EQUIPMENT
· 100 padded, blonde wood, folding chairs are $3.00 each.
· 13 x 33 foot tents at $200 a piece
· Fire pits and fire barrels $100 each
· Jameson Wooden Barrels and Bar top $150 each
· 2 Oyster Tables for $50
· a dozen Tiki Torches for $50
Any additional tables, chairs, linens, tents, etc. must be provided by renter.
Amplified Music must end by 10 p.m. according to the City of Columbia noise ordinance during weeknights and on weekends. Additional time can easily be added provided the volume is modest and it cannot be heard beyond the boundaries of the property or by immediate neighbors
· Set up and cleanup must be included in total rental hours.
· Set up for weekday evening events will not be allowed to set up before 3:00pm
· Renter is responsible for leaving the farm, bathroom and porches broom-clean, with event debris removed, or placed in compost bin, trash can or recycle bin.
· Recycle Bins must be designated by the Renter.
· Renters requiring all day set up will be charged for a full day event.
A Field Map is available upon request.